We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.
Responsibilities - Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner
- Receive and screen phone calls and redirect them when appropriate
- Maintain executive's agenda, assist in planning schedules, appointments and meetings
- Attend meetings, keep minutes and follow up on action items
- Handle and prioritize all outgoing or incoming correspondence
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned